MAZDA:Environmental Auditing | Environmental Management

Implementing Annual Internal and External Audits

To confirm that the Environmental Management System is operating effectively, regular or updated annual audits are carried out internally and externally by an ISO14001 accreditation organization of the Hiroshima district, Hofu Plant and R&D Department.

To increase the validity and objectivity of internal audits, we do not perform them on a departmental basis but rather audit a cross-section of the Company. Senior staff uniformly accredited as internal auditors visit each department and audit it as required.

The internal audit for FY2006 revealed no serious problems, 20 minor problems and 142 observations (problems where the degree of noncompliance was minimal). The external audit only reported two minor problems and five observations. These results were reported to management and swiftly rectified.

Checklist for internal audits

Item		Check point
Planning	Environmental impact	• Is indirect impact properly assessed? • Are all business operations indirectly assessed?
	Legal and other requirements	• What adaptations are in place for specific facilities? • Are there problems with storage of industrial waste requiring special management?
	Objectives and targets	• Do environmental objectives and targets conform with environmental policy? • Are long-term environmental plans adjusted and revised in accordance with changes in circumstances? • Are links clear with indirect impact assessment?
	Environmental management program	• Does the program conform with higher-ranking programs? • Are measures for underachievement appropriate? • Is there evidence of progress with the program?
Execution and operation	System preparation	• Are divisional environmental management organizations prepared • Have changes in delegation of responsibility been implemented? • Is there a clear substitution procedure in the absence of the manger responsible?
	Education, awareness and capabilities	• What educational plans are there for the current term? • Are educational records in place? • Is education carried out for dispatched and transferred personnel?
	Communications	• Are environmental proposals from employees accepted? • How are results of EMS auditing and revision communicated to related staff within the organization?
	Documentation	• What provisions in place for document management? • What provisions in place for document distribution management? • What provisions in place for document disposal management?
	Emergency preparation and response	• Are there procedures for accident and emergency situations? • Has accident training been carried out? • Have accident procedure manuals been revised?
	Correction and prevention measures for nonconformance	• Have external audit issues been appropriately addressed? • Have manuals been revised to reflect correction and prevention measures? • Are there records of correction and prevention measures for nonconformance?
	Remarks	• How are environmental records stored? • Is each department's tertiary documentation periodically revised?

Status of implementation of internal audits

Hiroshima District		FY2002	FY2003	FY2004	FY2005	FY2006
Number of items	Major nonconformance	0	0	0	0	0
	Minor nonconformance	17	16	36	19	18
	Observation	46	46	23	27	47

Hofu Plant		FY2002	FY2003	FY2004	FY2005	FY2006
Number of items	Major nonconformance	0	0	0	0	0
	Minor nonconformance	7	13	26	17	2
	Observation	18	50	89	85	87

R&D Divisions		FY2005	FY2006
Number of items	Major nonconformance	0	0
	Minor nonconformance	0	0
	Observation	10	8

Note: Through FY2003, the R&D Division was included in the Hiroshima district.

Changes in internal auditors

		FY2002	FY2003	FY2004	FY2005	FY2006
Number of internal auditors	Hiroshima District*	335	395	486	524	467
	Hofu Plant	68	62	85	111	144
	Satellite offices	0	1	4	28	0
	Total	403	458	575	663	611

Note: Figures include R&D Division auditors.

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